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Department: Reporting

Position: Project Development Manager - South Sudan

Contract duration: 6 Months

Location: Juba, South Sudan

Starting Date ASAP

I. Background on ACTED

 

ACTED is a French humanitarian NGO, founded in 1993, which supports vulnerable populations, affected by humanitarian crises worldwide. ACTED provides continued support to vulnerable communities by ensuring the sustainability of post-crisis interventions and engaging long-term challenges facing our target populations, in order to break the poverty cycle, foster development and reduce vulnerability to disasters. Our interventions seek to cover the multiple aspects of humanitarian and development crises through a multidisciplinary approach which is both global and local, and adapted to each context. Our 3,300 staff is committed in to responding to emergencies worldwide, to supporting recovery and rehabilitation, towards sustainable development.

Our teams in the field implement some 340 projects in 34 countries covering the following sectors emergency relief, food security, access to health, education and training, economic development, microfinance, advocacy, institutional support, and regional dialogue, cultural promotion.

Based on considerable experience addressing the needs and situations of vulnerable communities, ACTED contributes to the international agenda towards reaching the Millennium Development Goals, through a wide range of partnerships, innovative initiatives, and campaigns.

 

II. Country Profile

 

ACTED has been present in South Sudan since 2007, and is currently operating in Western Bahr-el-Ghazal, Warrap, Jonglei, Upper Nile, Lakes, and Central Equatoria states. ACTED focuses on emergency and relief works around water, sanitation and hygiene promotion; basic infrastructure; food security and livelihoods; and integrated camp management. All of these interventions continue to provide basic and life-saving assistance to vulnerable populations, specifically IDPs, refugees and host communities.

 

ACTED has been involved in relief, rehabilitation and development work in South Sudan since 2007, operating from its field base in Western Bahr el Ghazal until the South Sudan independence in July 2011 when the Coordination Office moved to Juba. ACTED South Sudan works in development sector ranging from support to livelihood activities and economic empowerment to engagement with the most vulnerable groups in the areas for promotion of peace and conflict mitigation. Its initiatives in South Sudan have benefited more than a million most vulnerable South Sudanese and refugees in the country.

ACTED has responded to all major crises facing South Sudan and presently is delivering range of programs in Central Equatoria, Jonglei, Lakes, Warrap, Western Bahr-el-Ghazal, and Upper Nile states. The core programs for ACTED include; camp management and coordination, food security and livelihood, shelter, WASH, food distribution, NFI distribution, information management for humanitarian community, women and youth empowerment, and sexual and gender based violence prevention.

Due to the nature of current context, ACTED is heavily engaged in responding to emergency needs of affected population in six states of South Sudan but it also continues to push for the sustainable development efforts and increased knowledge about the chronic issues the country is facing through variety of interventions.

 

Since the crisis in December 2013, ACTED has been site manager for 4 IDP sites - 2 in Juba, 1 in Bor South, 1 in Awerial - facilitating and coordinating humanitarian response for more than 124,000 IDPs. ACTED focuses on the provision of essential humanitarian services and the improvement of living conditions of the IDPs.

In Gendrassa and Kaya refugee camps in Upper Nile State, which shelter almost 38,000 people in total, ACTED is implementing integrated camp management, with community mobilisation strategy, food security and livelihood, environment, shelter and other service provision such as WASH distribution of Food and Non-Food Items; while moving towards a more sustainable approach with the establishment of cooperatives; commencing sustainable agriculture and environment activities; and youth-based activities.

 

Through these interventions, ACTED has consolidated its position in camp coordination & camp management, developing more inclusive and representative camp management structures; and developing strong links with the affected populations through its experienced community mobilisation teams. ACTED aims to increase its efforts in influencing policy and advocating for the rights of the most marginalized groups in South Sudan.

 

ACTED is CCCM NGO cluster lead, as well as the CCCM State Focal Point for CES and Lakes state and has been coordinating and submitting several reports (eg: intention surveys, Displacement Tracking Matrix, site reports, and Resource and Gap Mapping) to the CCCM cluster to feed into decision making processes and ensure targeted and informed operational strategy to other partners on the ground.

Information management activities through REACH gives ACTED a strong advantage in understanding gaps in information, and humanitarian response in our areas of operation. REACH has expanded its mapping methodology to include the creation of interactive web maps and the geo-localization of individual households to enable actors to better identify and target populations within the camps. In addition, REACH is working to improve the collection, coordination and dissemination of information between partners and REACH products have contributed to the planning and coordination of humanitarian action across the country.

 

III. Position Profile

 

 

The program development manager is responsible for ensuring the production of timely reports for Donors and for developing a country communication strategy, both internal and external.

 

1. Ensuring the Production of Timely, Accurate and Analytical Reports for Donors

Understand and disseminate Donors guidelines

Liaise regularly with Area Coordinators, Programme Managers and technical staff to ensure the production of quality reports across areas and across Donors;

Recruit and train Reporting Officers (both expatriate interns and/or national staff, if appropriate) to build up a productive and high performance team in line with ACTED’s principles of cost effectiveness and capacity-building;

Supervise the work, learning and progress achieved by all Reporting staff on the field to ensure quality and timeliness of reports;

Work in close relation with AME Department to develop and incorporate more solid monitoring and evaluation components in reports;

Work in close relation with Finance Department to ensure greater coherence between financial and narrative reports, and ensure steady cash inflow based on the timeliness and quality of report submissions.

Work in close relation and communicate on a regular basis with HQ reporting department, notably on the basis of the monthly Reporting follow up

 

2. Developing Internal Coordination and Communication mechanisms

In relation with the Country Director, ensure that all meetings are held and documented (capital coordination meetings, area coordination meetings, monthly coordination meetings, quarterly country coordination meetings);

Ensure in particular that reporting guidelines, formats, philosophy, deadlines for each project and donor is communicated clearly and standardized across the country for new and on-going projects;

Follow-up meetings at the field level and in the capital, between the bases and between the country programme and HQ/other ACTED operations through the ACTED Newsletter;

Draft agenda and minutes of country-wide meetings, with the assistance of the Reporting staff.

 

3. Developing an External Donor Relations Strategy

Update on a weekly and monthly basis the external relations database, which documents latest negotiations and proposal possibilities with a number of key donors;

Manage a team of Area Coordinators, Programme Managers and technical staff to ensure that proposals are developed in a cohesive and professional manner and in line with ACTED country strategy and donor requirements;

Act as point of contact for all Donor communication, including the organisation of and hosting of Donor visits in the field.

 

4. Developing an External Communication Strategy

Define the main target groups, activities, resources and partnerships needed;

Ensure continuum of PR activities, including formal presentations, engaging media for coverage on success stories, updating project-specific and regional fact sheets, and documenting publications featuring ACTED in the media ;

Identifying sources of funding for a more cohesive public information strategy in-country.

5. Assisting the Country Director in developing the country strategy, project proposals, addressing ad hoc donor requests or catalysing action on specific projects or components of projects

 

Ville

Juba

Expériences / Formation du candidat

• Postgraduate diploma in International Development and (or) relevant Master’s level degree (anthropology, development studies, humanitarian aid, sociology);
• Fluency in written and spoken English
• Strong writing abilities and analytical skills
• Skills in political sciences or international relations
• Ability to work efficiently under pressure
• Previous experience in the humanitarian field, proposals development, and donor relations are required
• Previous experience abroad is required

Salaire / Indemnité

- Salary defined by the ACTED salary grid; educational level, expertise, hardship, security, and performance are considered for pay bonus

- Additional monthly living allowance

- Free food and lodging provided at the organisation’s guesthouse

- Transportation costs covered, including additional return ticket + luggage allowance

- Provision of medical, life, and repatriation insurance + retirement package

Documents à envoyer

Please send, in English, your cover letter, CV, and three references to [email protected]

Ref : PDM/SSUD/SA

Email de la personne contact

[email protected]

Date de fin de validité de l’annonce

31/10/2014