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Contract Grade: B

Contract Length: 2 years

New Post or Replacement: Replacement

Accompanied / Unaccompanied: Unaccompanied

Exact Job Location: N’Djamena

Reports To: Country Director

Responsible For: All Concern Chad finance staff in country.

Liaises With: All managers/budget holders, HR, Logistics, HQ and Regional Finance staff, HQ regional desk (Regional Director, Desk Officer), local banks, auditors.

Job Purpose:

The Country Financial Controller (CFC) will be responsible for the effective management of Concern Chad finance function. This will include ensuring internal controls are in place, managing the finance team, partner finance oversight, training, treasury management, financial planning/budgeting, and reporting. The successful candidate will be responsible for ensuring proper financial management and reporting on all grants received by Concern Chad. Maintaining and managing controls & procedures to safeguard and account for all assets, funds and interests of Concern’s operations is a crucial part of the role. The CFC will undertake staff training & development. The CFC is also a member of the senior management team and will participate in all key strategic decisions, especially those relating to finance.

Main Duties & Responsibilities:

Financial Control

• Maintain an effective & efficient system of internal controls which fully comply with Concern Worldwide’s financial policies & procedures and in line with standards of internationally accepted best practice.
• Review existing systems on an on-going basis in order to further develop and improve internal controls, in compliance with Concern’s policies and procedures.
• Ensure that all financial records & accounts are compiled timely, accurately and in line with international accounting standards & donor regulations.
• Ensure that the country financial operations comply with legal & statutory requirements e.g. audit & financial reporting to all relevant national authorities.
• Ensure that country management prepares the annual & revised Country budget, budget revisions and donor budgets, timely and accurately.

 

Financial Reporting

• Ensure timely & accurate preparation of monthly management accounts for budget-holders and Country Management to ensure that they can take appropriate action on any significant variances.
• Ensure timely & accurate preparation of financial reports for Concern’s Head Office (Financial Reporting Pack (FRP)).
• Ensure timely & accurate preparation of donor reports for external donors / agencies.
• Reconcile all balance sheet items on a timely basis, in accordance with Concern Worldwide policies & procedures.
• Finalise year end accounts for the external auditors and provide any ad-hoc finance reports for Concern’s Head Office.

 

Financial Systems

• Ensure that country financial management systems & records are effectively maintained in order to identify and protect the assets & interest of the organization.
• Ensure that the systems in place, enhance, as far as possible, the efficiency & effectiveness of the manner in which assets are utilized.
• Ensure that the global accounting package (currently Microsoft Great Plains) is maintained in a proper manner, and utilized in an appropriate & effective manner.
• Establish & maintain a donor financial management system in order to optimize funding & to ensure efficient & accurate reporting to donors.
• Ensure controls over cash & bank management are effective and constantly monitored & updated to minimize the risk of fraud or misappropriation.
• Undertake regular field visits in order to assess the financial systems in place & implement improvements wherever needed.

 

Capacity Building

• Develop the capacity of the local finance team in N’Djamena, Goz-Beida and any other office in Chad to ensure that a good standard of financial management is maintained.
• Develop a second layer of staff who can fill the gap whenever any position is vacant in the finance team.
• Undertake financial training of budget-holders, to assist them in enforcing financial controls & making decisions based on financial reports.

 

Other financial duties

• • Facilitate internal, external & donor audits.Liaising with other relevant departments, ensure full and timely payments to suppliers and providers of services to Concern Worldwide in Chad. This includes supporting the administration and logistics teams to establish and maintain a system to follow regular supplier payments (Offices rent, utilities, taxes etc..) due by Concern during the year.
• Ensure that all statutory regulations are complied with and payments of taxes and other dues to the government in Chad are made accurately and on a timely basis. This includes ensuring that the deductions & taxes in respect of national staff are complied with & liaise with relevant authorities in this respect.

• Assist in the development & implementation of the Country’s Strategic Plan.

• Assist in the promotion and implementation of Concern Worldwide in Chad’s accountability commitments and Concern’s Programme Participant Protection Policy (P4) / Staff Code of Conduct.

• Any other assignments as may reasonably be assigned by the Country Director.

Expérience

PERSON SPECIFICATION

ESSENTIAL

Education, Qualifications & Experience Required:

Accountancy Qualification (e.g. CPA, ACA, ACCA, CIMA or DECF, DESCF, DSCG).

3 years post qualification experience.

Experience managing large programme or equivalent budgets.

Strong excel skills and knowledge of computerized accounting packages (preferably Great Plains).

Experience of leading, managing and building the capacity of a finance team.

Fluent French and good command of verbal and written English.

Ability to work under pressure to meet tight deadlines.

Strong team worker.

Excellent Communication and Networking Skills (including proven capacity to effectively impart financial information to non-financial managers and teams).

DESIRABLE

Previous experience in Concern or a similar type organization.

Experience in preparing budgets and reports for international donors.

Knowledge of development issues and concepts.

Experience of working/living in an insecure environment.

Langues parlées

French and English