ACTED is a French humanitarian NGO, founded in 1993, which supports vulnerable populations, affected by humanitarian crises worldwide. ACTED provides continued support to vulnerable communities by ensuring the sustainability of post-crisis interventions and engaging long-term challenges facing our target populations, in order to break the poverty cycle, foster development and reduce vulnerability to disasters. Our interventions seek to cover the multiple aspects of humanitarian and development crises through a multidisciplinary approach which is both global and local, and adapted to each context. Our 3,300 staff is committed in to responding to emergencies worldwide, to supporting recovery and rehabilitation, towards sustainable development.
Our teams in the field implement some 340 projects in 34 countries covering the following sectors emergency relief, food security, access to health, education and training, economic development, microfinance, advocacy, institutional support, and regional dialogue, cultural promotion.
Based on considerable experience addressing the needs and situations of vulnerable communities, ACTED contributes to the international agenda towards reaching the Millennium Development Goals, through a wide range of partnerships, innovative initiatives, and campaigns.
In response to the emergency situation in Syria, ACTED recruits in Turkey.
III. Position Profile
Under the authority of the Country Director and Finance Director in HQ, the Country Finance Manager (CFM) will be responsible for ACTED accounting and financial management in-country. The CFM ensures that national legislation is adhered to, and that the country specific standards are applied in ensuring efficient use of resources.
Responsibilities:
Supervise accountancy procedures: filing of documents, allocation of expenses, vouchers registration, balance checking, etc.;
Verify and compile monthly accounts from each base;
Communicate accounts on a monthly basis to HQ, respecting SAGA procedures and deadlines;
Manage the presentation, circulation, filing and archiving of accounting and financial documents in conformity with FLAT procedures;
Open/close bank accounts on the authority of the General Delegate;
Oversee the management of bank accounts: follow transfers, check balances, check authorised visas;
Supervise the management of safes and cash: available amount, balance checks, security instructions;
Assess monthly cash-flow needs for projects and bases and communicate cash requests to the HQ;
Manage money transfers, bases cash-supply and amounts in circulation, whilst defining payment procedures (bank transfer, cheque, cash etc.);
Set up and formalise procedures for the commitment of expendiure, conform to ACTED procurement guidelines: collect visas of authorised staff members, set-up commitment ceiling in local currencies, define methods and timescales for payment according to local practices;
Ensure that procedures are adhered to in terms of contracts and payments;
Ensure that proofs of purchase are valid (contracts, orders, bills, inoices, delivery receipts etc);
Develop tables necessary for financial monitoring and for budget follow up within the mission;
Analyse gaps between planned budgets and actual expenses;
Anticipate financial risks;
Calculate and supervise the monthly cost of each vehicle (fuel consumption, repairs) in coordination with Country Logistician;
Calcultate monthly communication costs of each base (phone, e-mail, Internet), in coordination with Country Logistician;
Develop budgets for project proposals according to project needs and Donor constraints;
Draft financial reports (mid-term and final) respecting contractual deadlines;
Guarantee the respect of Donor procedures for each financial contract.
Update the organigramme and ToRs of the finance department according to the mission development;
Oversee the team and undertake appraisals of directly supervised colleagues;
Ensure training and capacity building for finance team members in order to increase the level of technical ability and skills within the department;
Develop relevant management procedures within the team;
Improve information flows within the department and with other departments and projects
Please send, in English, your cover letter, CV, and three references to [email protected]
Ref : CFM/TUR/SA
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