I. Background on ACTED

ACTED is a French humanitarian NGO, founded in 1993, which supports vulnerable populations, affected by humanitarian crises worldwide. ACTED provides continued support to vulnerable communities by ensuring the sustainability of post-crisis interventions and engaging long-term challenges facing our target populations, in order to break the poverty cycle, foster development and reduce vulnerability to disasters. Our interventions seek to cover the multiple aspects of humanitarian and development crises through a multidisciplinary approach which is both global and local, and adapted to each context. Our 4000 staff is committed in to responding to emergencies worldwide, to supporting recovery and rehabilitation, towards sustainable development.

Our teams in the field implement some 380 projects in 35 countries covering the following sectors emergency relief, food security, access to health, education and training, economic development, microfinance, advocacy, institutional support, and regional dialogue, cultural promotion.

Based on considerable experience addressing the needs and situations of vulnerable communities, ACTED contributes to the international agenda towards reaching the Millennium Development Goals, through a wide range of partnerships, innovative initiatives, and campaigns.

1. Country Profile

Capital Office : Juba

National Staff : 136

International Staff : 28

Areas : 10

On-going programmes : 8

Budget : 10 M €

ACTED has been present in South Sudan since 2007, and is currently operating in Western Bahr-el-Ghazal, Warrap, Jonglei, Upper Nile, Lakes, and Central Equatoria states. ACTED focuses on emergency and relief works around water, sanitation and hygiene promotion; basic infrastructure; food security and livelihoods; and integrated camp management. All of these interventions continue to provide basic and life-saving assistance to vulnerable populations, specifically IDPs, refugees and host communities.

ACTED has been involved in relief, rehabilitation and development work in South Sudan since 2007, operating from its field base in Western Bahr el Ghazal until the South Sudan independence in July 2011 when the Coordination Office moved to Juba. ACTED South Sudan works in development sector ranging from support to livelihood activities and economic empowerment to engagement with the most vulnerable groups in the areas for promotion of peace and conflict mitigation. Its initiatives in South Sudan have benefited more than a million most vulnerable South Sudanese and refugees in the country.

ACTED has responded to all major crises facing South Sudan and presently is delivering range of programs in Central Equatoria, Jonglei, Lakes, Warrap, Western Bahr-el-Ghazal, and Upper Nile states. The core programs for ACTED include; camp management and coordination, food security and livelihood, shelter, WASH, food distribution, NFI distribution, information management for humanitarian community, women and youth empowerment, and sexual and gender based violence prevention.

Due to the nature of current context, ACTED is heavily engaged in responding to emergency needs of affected population in six states of South Sudan but it also continues to push for the sustainable development efforts and increased knowledge about the chronic issues the country is facing through variety of interventions.

Since the crisis in December 2013, ACTED has been site manager for 4 IDP sites – 2 in Juba, 1 in Bor South, 1 in Awerial – facilitating and coordinating humanitarian response for more than 124,000 IDPs. ACTED focuses on the provision of essential humanitarian services and the improvement of living conditions of the IDPs.

In Gendrassa and Kaya refugee camps in Upper Nile State, which shelter almost 38,000 people in total, ACTED is implementing integrated camp management, with community mobilisation strategy, food security and livelihood, environment, shelter and other service provision such as WASH distribution of Food and Non-Food Items; while moving towards a more sustainable approach with the establishment of cooperatives; commencing sustainable agriculture and environment activities; and youth-based activities.

Through these interventions, ACTED has consolidated its position in camp coordination & camp management, developing more inclusive and representative camp management structures; and developing strong links with the affected populations through its experienced community mobilisation teams. ACTED aims to increase its efforts in influencing policy and advocating for the rights of the most marginalized groups in South Sudan.

ACTED is CCCM NGO cluster lead, as well as the CCCM State Focal Point for CES and Lakes state and has been coordinating and submitting several reports (eg: intention surveys, Displacement Tracking Matrix, site reports, and Resource and Gap Mapping) to the CCCM cluster to feed into decision making processes and ensure targeted and informed operational strategy to other partners on the ground.

Information management activities through REACH gives ACTED a strong advantage in understanding gaps in information, and humanitarian response in our areas of operation. REACH has expanded its mapping methodology to include the creation of interactive web maps and the geo-localization of individual households to enable actors to better identify and target populations within the camps. In addition, REACH is working to improve the collection, coordination and dissemination of information between partners and REACH products have contributed to the planning and coordination of humanitarian action across the country.

III. Position Profile

The Area Coordinator is responsible for the implementation of ACTED’s global mandate in the relevant area, and for the scope of activities developed within this mandate.

Responsibilities :

1. Ensure ACTED Representation in the area of activity

• Representation vis-à-vis provincial authorities:
  • Participate in official meetings to ensure maximum visibility vis-à-vis provincial authorities.
• Representation vis-à-vis Donors:
  • Establish and update contact details of potential Donors active in the area of activity;
  • Participate in Donor meetings at provincial level and communicate relevant information to the Country Director;
  • Circulate the Annual Report.
• Representation amongst other international organisations:
  • Participate in inter-NGO Coordination meetings and those of UN Agencies (OCHA, UNDP, UNICEF, FAO, etc.), and any other relevant inter-governmental institution at provincial level;
  • Ensure maximum visibility of the Agency amongst the NGO community at provincial level;
  • Lead the production of reports and ensure the timeliness and accuracy of information provided, as well as ensuring confidentiality of sensitive information.

More generally, the project manager is expected to contribute to the creation of a positive image and

overall credibility of the organisation, notably through the application of ACTED’s mandate, ethics,

values and stand-point with regard to other actors.

1. Contribute to the development of a global intervention strategy and to support its implementation at provincial level

• Analyse the context and develop strategic plans, in consultation with the Country Director:
  • Gather and analyse information regarding opportunities and risk;
  • Define an operational strategy for finances and HR.
• Implement the financial strategy:
  • Oversee drafting of projects and budget development;
  • Lead fund-raising and negotiations with Donors in the area of intervention;
  • Lead the application and adherence to contract terms and requirements;
  • Supervise overall financial commitments and financial risk.
• Implement the operational strategy:
  • Supervise Project Managers of the area of intervention in project implementation;
  • Help the various teams in negotiations with provincial/local authorities and partners;
  • Ensure global coordination and complementarity amongst projects within the area of intervention;
  • Assess activities and ensure efficient use of resources.
• Oversee reporting procedures:
  • Develop a reporting schedule with regard to Donor deadlines;
  • Plan and supervise the development of narrative and financial reports;
  • Ensure adherence to FLAT procedures.
  • More generally, communicate systematically to the Country Director the development of the area strategy and its implementation.

1. Oversee Staff and Security

• Guide and direct the staff of the area of intervention:
  • Organise and lead coordination meetings;
  • Prepare and follow work plans;
  • Ensure a positive working environment and good team dynamics (solve out potential conflicts);
  • Promote team working conditions in the limit of private life;
  • Adapt the organigramme and ToRs of personnel according to the area development;
  • Undertake regular appraisals of directly supervised colleagues and pass appraisal forms to the Country Administrator with recommendations (new position, changes to contract or salary etc.);
• Contribute to the recruitment of expatriate staff:
  • Follow recruitment procedures: plan recruitment needs in advance; draft ToRs for open vacancies; if necessary undertake phone interviews with candidates; When requested by HQ, undertake interviews of expatriate candidates living in the area of intervention.
• Oversee staff security:
  • In cooperation with the Area Security Officer, monitor the local security situation and inform both Country Security Officer and Country Director of developments through regular written reports;
  • Update the security guidelines in the area of intervention;
  • Ensure that security procedures are respected by the whole staff.

1. Qualifications:

• Master Level education in a relevant field such as International Relations or Development
• Extensive project management experience (management, planning, staff development and training
• skills) in emergency and/or development programmes
• At least four years of previous work experience in a high management position
• Proven capabilities in leadership and management required
• Excellent skills in written and spoken English
• Strong negotiation and interpersonal skills, and flexibility in cultural and organizational terms
• Knowledge of local language and/or regional experience an asset
• Ability to work well and punctually under pressure

1. Conditions:

• Salary defined by the ACTED salary grid; educational level, expertise, hardship, security, and performance are considered for pay bonus
• Additional monthly living allowance
• Free food and lodging provided at the organisation’s guesthouse
• Transportation costs covered, including additional return ticket + luggage allowance
• Provision of medical, life, and repatriation insurance + retirement package

1. Submission of applications:

Please send, in English, your cover letter, CV, and three references to [email protected]

Ref : AC/SSUD/SA

For more information, visit us at http://www.acted.org